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Stock forecasting and supplier ordering for multi-brand distributors

Multi-brand automotive, truck and equipment distributors often run monthly stock forecasting and supplier ordering across 10 separate Excel workbooks. AnalystAI Supply keeps your existing Excel workbook alive in PostgreSQL: upload the master workbook once per brand, drop only your monthly stock and sales exports, adjust orders with live Months of Stock and Letter of Credit calculations, and export back to a formula-intact .xlsx file.

Discuss this for your portfolio How it works
  • 25,000+ Excel formulas preserved
  • Monthly two-file stock & sales drop
  • Vessel cut-off & LC cash projections

Monthly Ordering & Coverage Cockpit

10 brands · 25,000+ live Excel formulas in Postgres

Formula parity
AT-LX24Lynx 2.0D 4x4 AT
3.0 mo
Stock46 u.
Rule prop.26 u.
Your order26 u.
LC value€637k
AT-CR18Crest 1.8 Hybrid
2.7 mo
Stock28 u.
Rule prop.22 u.
Your order20 u.
LC value€436k
NT-440TNordic Hauler 440 6x4
3.5 mo
Stock14 u.
Rule prop.9 u.
Your order9 u.
LC value€702k
Interactive self-serve demo at supply.analystai.ai

01

What we built for an unnamed 10-brand distributor

An established automotive and heavy equipment distributor managing 10 international manufacturer brands faced four recurring monthly pain points:

  • Manual monthly spreadsheet stitching

    Planners spent the first week of every month copying ERP stock exports and invoiced sales lists into 10 multi-sheet Excel workbooks. Inserting a row or new trim regularly broke downstream coverage formulas.

  • Chassis and trim reconciliation friction

    Opening stock snapshots and commercial sales reports used slightly different model labels, forcing hours of manual VIN and SKU matching to avoid double-counting.

  • Inbound vessel slips past inspection cut-offs

    When an inbound Ro-Ro or container ship slipped past the 22nd-of-month port inspection cut-off, static spreadsheets still counted those units as available stock in the current month.

  • Unquantified Letter of Credit commitments

    Management had to sign off on monthly manufacturer purchase orders without a live 12-month Letter of Credit (LC) cash roll-up or visibility into supplier-fixed allocations.

02

What AnalystAI Supply delivers for your team

You do not need to abandon the Excel logic your buyers, finance directors and OEM partners already trust. Try the interactive self-serve demo at supply.analystai.ai or deploy on your own workbooks in days:

  • Rule proposal vs. Your order
  • 100% formula-intact .xlsx export
  • Supplier Fix allocation locks
  • Forwarded supplier PDF review queue

How it works

From 10 disconnected monthly spreadsheets to one shared ordering cockpit.

  1. 1

    Ingest your master Excel workbook once per brand

    We load your existing forecasting workbook into PostgreSQL, preserving every sheet, cell coordinate, formula expression and comment.

  2. 2

    Drop only your monthly stock and sales exports

    Each month, drag in your ERP opening stock snapshot and monthly sales list. Chassis and SKUs reconcile automatically and flag new trims inline.

  3. 3

    Review coverage ratios, vessel ETAs and LC values

    Compare the target coverage rule proposal against your manual order override, preview '-N / +N' vessel arrival shifts when ships slip past port cut-offs, and check 12-month LC cash commitments.

  4. 4

    Export a formula-intact .xlsx workbook

    Download a native Excel workbook with all original formulas intact for OEM submission or executive sign-off.

Controls

What we will and won't do.

  • 100% formula parity: all 25,000+ Excel formula cells are stored in Postgres and exported back to .xlsx intact.
  • Human approval gates: rule proposals, vessel arrival shifts and supplier email notices never alter your plan without planner confirmation.
  • Supplier Fix locks protect factory-imposed allocations from automated rule overwrites.
  • Try the interactive self-serve cockpit right now at https://supply.analystai.ai with zero login required.

Questions

Before you ask.

Where can I try the interactive self-serve demo?

Visit https://supply.analystai.ai (or https://supply.analystai.ai/demo) to test the live multi-brand ordering cockpit, simulate a monthly stock and sales drop, preview a vessel cut-off shift, and download a sample export in your browser.

Do we have to change our existing Excel workbook format?

No. We map your exact Excel forecasting workbook into PostgreSQL once per brand and export back to the identical .xlsx layout with every formula, style and cell comment preserved.

How does the monthly update work without re-uploading the master workbook?

Because the database holds the living copy of your workbook, your team only drops two operational files each month: the opening stock export and the monthly sales list.

How long does it take to launch a pilot on our own brands?

We typically configure a live pilot on one or two of your brand workbooks within 5 business days and verify 100% formula parity against your historical sheets.

A similar workflow in practice

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